Favourite Zaps for G Suite

Zapier does a lot of things and it can be overwhelming to know
where to start. Since G Suite is a tool that I know a lot of you
use, I’ve put together a list of Zaps that you may want to try
out to improve your productivity, your customer service, and your
collaboration!

Heads up! This post contains affiliate links, marked with an
asterisk(*). If you sign up through one of those links you won’t
pay anything extra (sometimes you’ll even get a discount or
bonus!), but I’ll get a small commission or credit that helps me to
keep delivering this awesome free content to you! I only recommend
tools that I use and trust. Read my affiliate disclosure here.

Zapier does a lot of things and it can be overwhelming to know where to start. Since G Suite is a tool that I know a lot of you use, I’ve put together a list of Zaps that you may want to try out to improve your productivity, your customer service, and your collaboration!Zapier
does a lot of things and it can be overwhelming to know where to
start. Here are some great Zaps that work with G Suite.


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Gmail

Engage with Survey Takers

Do you regularly send out surveys or questionnaires? If you
don’t have survey software that has email automation built in,
you can easily connect your software to Gmail and send out a
customized email whenever your form is submitted. Great for
thanking people, offering a gift or discount, or just asking them
to stay in touch.

Works with
Typeform
,
JotForm
,
Google Forms
,
SurveyMonkey
, and more!

Create ToDos from Emails

I’m not a fan of managing tasks from an email inbox – you have
to get them out of there! You can trigger these
zaps in a variety of ways, from the recipient email, to a specific
label, to starring the email. And it integrates with a ton of great
task and project management software.

Works with
Trello
,
Asana
,
ToDoist
,
ClickUp
, and more!

Never Lose an Attachment

If you are communicating with your clients via email, it’s
likely that attachments are flying back and forth.
Use this Zap
to automatically save attachments into a specific
client folder inside Google Drive and rest easy knowing that
everything is always in the right place.

Tip: for increased automation, set up filters in Gmail that
automatically give the appropriate label to your clients’
emails!

Google Calendar

Turn Events into Tasks

Tired of planning too many tasks on days that are full of
meetings? Get your events and appointments into your task or
project management software to see how your schedule
really looks.

Works with
Trello
,
Asana
,
ToDoist
,
ClickUp
, and more!

Tip: since these items are now in your task list you can more
easily take notes, add checklists, add due dates to follow up on
action items that come out of the meeting, etc.

Get Text Reminders

If the default calendar reminders are not working for you

use this Zap
to set up a text reminder.

Tip: select a custom text tone for your calendar reminders so
that they stand out from all of the other pings and dings your
phone sends you – it will help to prevent you being late for
meetings and appointments!

Google Drive

Sync Drive and Dropbox

Maybe you use Google Drive and your client uses Dropbox. Or vice
versa. Or you’re working with a consultant or subcontractor that
uses the one you don’t. You can easily select folders to keep
synced so that you can keep using the tool you know, but documents
can easily be shared.


Google Drive → Dropbox
,
Dropbox → Google Drive

Save Your Instagram Photos

If you use the built-in Instagram tools to filter and edit your
photos and a) always forget to download a copy to your camera roll
or, b) want to keep your camera roll uncluttered, why not
use this Zap
to automatically save all of your Instagram photos
to a folder in Google Drive? That way they are all organized in one
place for later reposting, and you have a backup of your photos in
case something happens to your account!

Google Forms

Get Subscribers from Survey Responders

Again, if you are using forms and surveys on a regular basis you
can have those people sign up to your mailing list!

Works with
Mailchimp
and
ActiveCampaign
,

Tip: make sure you are CASL and GDPR compliant when adding these
people to your list! Just because the technology allows you to do
so doesn’t mean you can 🙂

Love Zapier and G Suite? Here are some automations that will
improve your productivity, your customer service, and your
collaboration!


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